Notice for the Annual General Meeting of the Iranian Canadian Congress and call for nomination: 

NOTICE FOR THE ANNUAL GENERAL MEETING OF THE IRANIAN CANADIAN CONGRESS AND CALL FOR NOMINATION

When: Sunday May 28, 2017, 2PM

Where: Council Chamber, North York Civic Centre (5100 Yonge Street)

Dear Members of the Iranian Canadian Congress,

Notice is hereby given to all members of the Iranian Canadian Congress (ICC) that the Annual General Meeting (AGM) of the ICC will be held on Sunday May 28^th, 2017 at 2PM in North York Civic Centre, Council Chamber in North York, Ontario (5100 Yonge Street) to conduct the following:

• Provide a report about the annual activities and performance of the organization.

• Election for 4 new board members for the ICC Board of Directors.* 

According to the procedure provided in the bylaws the ICC is facilitating online voting this year from May 20 to May 27^th. For more information about the nomination process and voting procedure please review this email carefully and send us an email at [email protected] if you have any questions. 

Nomination Procedure: ICC members interested to run for a position on the Board of Directors shall follow these steps:

Step 1: Review the eligibility requirements for board nominees (as per the ICC by-law):

Must have been a member in good standing for at least one (1) year immediately preceding the AGM;

Must be 21 years or older;

Must be a Canadian Citizen;

Must have lived in Canada for at least 5 years in aggregate;

Must pass a criminal background check.

Step 2: If you meet the eligibility requirements, to announce your intention to run send an email to [email protected] and submit all required nomination documents before May 4^th, 2017, 11:59PM. To meet the bylaw requirements all nominees shall submit the following documents to the ICC together with their nomination email:

• A biography and/or nomination statement in maximum 300 words. English bio is required, Farsi bio is optional. Please provide your bio in a word file.  
• A passport size photo in digital format. The photo has to be passport style - clear and formal. 
• A certificate of police clearance (Police services provide basic clearance letter generally on the same day you submit your request. Visit here for more info) 
• Proof of Citizenship. 

Membership cut-off date

ONLY members of the Iranian Canadian Congress are eligible to attend at the Annual General Meeting and vote for the election of new Board members. Therefore, those who become member of the ICC by the end of May 18^th,2017 (11:59PM) are eligible to vote for the online election and those who become member of the ICC by the end of May 25^th, 2017 (11:59PM) are eligible to vote in person on May 28^th, 2017. On the day of the AGM only those whose membership have expired will be allowed to renew. Anyone joining on the day of the AGM will not be able to vote at this AGM. 

Membership Registration

You can sign up for ICC membership or renew your membership only in one of the two following ways: 

1. Online at www.iccongress.ca/joinicc or
2. In person with the secretary of the board. For in person registration please email us at [email protected].

Proxy Voting 

Members who are unable to vote themselves can assign a proxy representative to vote for them in accordance with . We will send you the proxy form and instructions in a separate email in the next few weeks.  

In the coming weeks we will provide you more information about the online voting procedure and the upcoming AGM including early voting hours on the day of the AGM.

Federal Registration 

The Board of Directors of the ICC hereby is providing notice to all members that during the coming AGM the board will be introducing a motion to the AGM requesting approval from members to register the organization at the federal level to facilitate the expansion of the ICC in regions and provinces outside of Ontario. While the ICC is a national organization based on its by-laws, the organization was originally registered provincially in Ontario. In the last 12 months the ICC has expanded its activities and has recruited local volunteer teams in major cities and provinces across Canada including BC and Quebec. To facilitate this expansion we are aiming to register the organization at the federal level as well. During the AGM you will have a chance to vote on this issue. 

Board of Directors
Iranian Canadian Congress